The Modern Meeting Principle 5: Produces Committed Action Plans

The more you express gratitude for what you have the more you will have to express gratitude for.

Zig Ziglar, PICK FOUR (Week 5 / Day 5)

Today is the fifth day of my week long series about the 7 Principles of Modern Meetings, which come from Al Pittampalli’s excellent book on the topic, “Read This Before Our Next Meeting.”

The Modern Meeting makes minutes a thing of the past.  There is no reason to have a description of everything that happened at the meeting because we will already know what happens at Modern Meetings: conflict and coordination.  The only two things people need to know is the decision and the resulting action plan.

If an attendee does not receive an action plan from the meeting then they can choose not to attend the next meeting.

A major part of the Modern Meeting Philosophy is the idea of reciprocation.  If the leader wants attendance to their meeting then they need to give an action plan to the attendees. Here is what an action plan should look like:

  • What actions are we committing to?
  • Who is responsible for each actions?
  • When will those actions be completed?

One person in the Modern Meeting should have the position of the scribe.  The scribes role is to record the main decision and the record and restate the action items to the group to make sure everyone understands what they need to accomplish. Action items need to be clear because this is the whole reason the meeting was scheduled.

After the Meeting

The leader is responsible for making sure attendees are completing the agreed upon action plans in the time frame they agreed upon and holding them accountable.

The Modern Meeting is about justifying the time spent together.  It’s all about putting pressure on action owners to complete their tasks and completing the cycle.  These action plans are a way of showing your attendees that the meeting worked.

Tomorrow, I’ll write about the Sixth Principle of Modern Meetings: Refuses to be Informational. Reading Memos is Mandatory.

This blog post is from the Seven Principles of Modern Meetings which can be found in this great book:

Pittampalli, Al (2011-08-03). Read This Before Our Next Meeting (p. 40). AmazonEncore. Kindle Edition.