The Modern Meeting Principle 4: Rejects the Unprepared

You enhance your chances for success when you understand that your yearning for power is more important than your earning power.

Zig Ziglar, Pick Four (Week 5 / Day 2)

Today is the fourth day of my week long series about the 7 Principles of Modern Meetings, which come from Al Pittampalli’s excellent book on the topic, “Read This Before Our Next Meeting.”

Preparation is the key and starts with the meeting leader.  The leader is in charge of the agenda and  a set of background materials.

Three parts to the agenda:

  1. Spend time creating the agenda.  It deserves thought, what are the objectives, who’s invited, what they should bring, and how long the meeting will last.
  2. The agenda should state the problem, the alternatives, and the decision.
  3. Agendas demand preparation on the part of the attendees. If attendees don’t have time to complete the necessary rework then they don’t have time to attend the meeting.

The two tenants of the Modern Meeting: conflict and coordination, these both hinge on preparation.

Impromptu comments and the unprepared are dead weight.  In the Modern Meeting the decision is all that matters. Leave your ego at the door.

Tomorrow, I’ll write about the Fifth Principle of Modern Meetings: Produces Committed Action Plans.

This blog post is from the Seven Principles of Modern Meetings which can be found in this great book:

Pittampalli, Al (2011-08-03). Read This Before Our Next Meeting (p. 40). AmazonEncore. Kindle Edition.