The Modern Meeting Principle 3: Limits the Number of Attendees

Success is a personal standard – reaching for the highest that is in us – becoming all that we can be.

Zig Ziglar, Pick Four (Week 5 / Day 1)

Today is the third day of my week long series about the 7 Principles of Modern Meetings, which come from Al Pittampalli’s excellent book on the topic, “Read This Before Our Next Meeting.”

Limit the number of attendees by not inviting people who can’t contribute to the meeting. Attendees need to have the freedom to decline meetings if they feel they can either not come prepared or they have nothing to contribute. Many people attend meetings because they feel like their jobs depend on it. Meeting organizers and companies need to remove this obligation from their company culture.

Every member of any meeting should ask themselves these questions:

  1. Will you be able to function if you read about the meeting after it’s over.
  2. If you are given the decision in advance, can you give me your opinion in advance?
  3. Do you add any value by sitting in the meeting without participating?
  4. Are you attending symbolically, or simply as a way to demonstrate your power?

If you are answering Yes, Yes, No, and Yes, then you should not attend this meeting. These questions allow organizers and attendees to justify the reason they are or aren’t attending a meeting.

Tomorrow, I’ll write about the Fourth Principle of Modern Meetings rejects the unprepared.

This blog post is from the Seven Principles of Modern Meetings which can be found in this great book:

Pittampalli, Al (2011-08-03). Read This Before Our Next Meeting (p. 40). AmazonEncore. Kindle Edition.