Last week, after researching tools to implement David Allen’s, Getting Things Done (GTD), into my life, I discovered, The Secret Weapon Manifesto, on LifeHacker. It describes how to use Evernote as a GTD tool. I’ve been using Evernote for a few years but I had no system which made the tag and search feature in my Evernote account useless. Where this is really the strength of Evernote. The Secret Weapon tells you exactly how to set up your Evernote to maximize its strengths by creating four sets of nested tags for What, When, Where, and Who. For example, if I want to set a reminder to buy a card at Target for my wife, I’d set my tags for something like this: .What: Chores, .When: 1-Now, .Where: @car, .Who: @wife. Don’t worry about the symbols for now. There used to let you distinguish the types of tags. I’ve been using this system for over a week and it’s been the best system I’ve found. The initial setup is a little cumbersome but that’s mostly dependent on inputting all your old email and anything else you have on your plate that you want to complete. You can get this done in a day but I didn’t have the time to dedicate an entire day to the process. I ended up completing my brain dump over the course of three days.
Before I figured out how to properly use Evernote I was trying to use other apps on my iPhone like Trello, Wunderlist, or even Reminders but each lacked some type of functionality. Evernote has been perfect so far. It’s available everywhere. Can be added to your phones shortcuts to save articles, Evernote web clipper is a handy add-on for your computers web browser, and integration with the Sunrise Calendar app which I use. When I first planned on creating a GTD system. I was planning to create more of a paper system but Evernote has allowed me to dramatically cut done on the amount of paper I’m using.
I’ll post an update once I’ve been using this system for at least a month. To see how I enjoy the system and what I’ve been able to accomplish of a prolonged period.